A Web-based Solution for Your Records 

The Gain RM Record Information Management solution has all the elements required to deploy an effective records management solution on an organization-wide scale. All this is done through a web browser, thereby eliminating software installation on the desktop.

It will deploy an inventory of all records, manage the user community that owns, creates, or is authorized to request information, and establish and integrate retention policies for those records. Gain RM tracks each record as it is moved, and ensures an orderly disposition of records.

Virtually any site that has access to your intranet or internet will be able to have secure access to the data through a URL address and a Gain RM user account.

Web Browser Navigation

GAIN RM is seamlessly delivered through the browser. Many of the system features are delivered through the capabilities of the browser your users know and use. Some of those features include:

• Forward and Back: The browser has forward and back navigation buttons. You can easily navigate back and forth among several screens without losing any data.
• Back/Forward List: This button lists the last 20 screens you have accessed. Basically, it becomes a built in, automatic menu of your most recently accessed screens and features of the system. All you need to do is click on an item to go immediately to the screen.
• History: The browser automatically logs every screen that you have accessed during each Gain RM session. You can store months of activity.
• Browser Windows: You can select an item from a search results list and open it in a new browser window. This allows you complete functionality as well as maintaining the search results list.
• Print: You can use the browser’s print function to print what ever is currently displayed in the browser window. This is handy for printing ad hoc information and search results.
• Mail: You can use the mail button of the browser to send the currently displayed screen of information as an attachment to an e-mail. 
• Favorites: You can use the favorites feature to store screens that you want to refer back to. For example, you could mark a number of box or folder records that you want to quickly access at a later time. 

GAIN RM’s ‘out-of-the-box’ feature set includes:

• Managing records at three levels, Documents, Folders, and Boxes. Identify the contents, location, department and status (checked in/checked out) for every record.
• Electronic Record Management (ERM), Designed to manage only those electronic documents that are classified as records including e-mail.
• Integration of retention schedules and file plans
• Multiple-site record facilities management for on and off-site facilities 
• Disposition Management to control the full record life cycle 
• Bar code and scan interface for Gain RM and non-Gain RM bar code labels
• Pre configured forms for routing, out cards, receipts for pick up and delivery of individual records for verification and audit purposes
• Online request system for users to request records
• Customizable menus and screens for data entry, view, and browse – the ability to create ‘unlimited’ combinations to address the needs of multiple users within the community.
• Audit Logs for changes made to retention scheduled and record meta data
• Query by form, English query, full text search, and custom thesaurus 
• 'Paperless' Reports, where results are delivered to the workstation for review, and may be saved to file for forwarding to a wider audience via e-mail or imported into other applications, such as Word, Excel, and Access.
• Ad hoc reporting tools

• Ease of deployment (copy, modify, deploy) using pre-configured access and security templates, for Administrator, General, and Request Only user levels
• System administration and management of user accounts, release updates, custom reports, is available via browser access to the application server. 
• True Roaming User Profiles – User Profiles are stored in the database not on the desktop, thus available to the user no matter the intranet (Internet) connection method.
• Standard web browser navigation – the features of the browser are enabled in the product.
• English query and full text search using industry standard, non-proprietary databases and use of the native database engines.
• Expanded search tools; wild card, null field searches in addition to a thesaurus for advanced, ‘hard to find’, or unique requests for records
• Create custom reports and integrate into the users templates
• Create custom help for your business procedures and integrate into the on-line help text